WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
BACKGROUND AND JOB PURPOSE
To re-enforce Field Offices capacity it is recommended to create Business Support Assistant position at SC4 level that will accommodate Administration and Storekeeper tasks.
KEY ACCOUNTABILITIES (not all-inclusive)
- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
Support receipt/dispatch of commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, and refer to the supervisor for appropriate action.
Support implementation of appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventative measures in line with WFP established procedures and authorization received from the supervisor.
Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
- Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
- Experience monitoring various aspects of logistics operations.
- Experience in supporting warehouse management.
- Experience in supporting inventory management.
- Experience in data entry and extracting routine reports.
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
• Ability to work under minimum supervision.
Language: Fluency (level C) in English language. Fluency in Tajik and/or Russian.
TERMS AND CONDITIONS
Contract Type: Service Contract
Contract Duration: 12 months with possible extension
Duty Station: Khorog, Tajikistan
DEADLINE FOR APPLICATIONS
16 December 2021
Female applicants and individuals with disabilities are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply:
Interested candidates should complete their applications on-line on WFP website on the following link:
https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=154119&company=C0000168410P
Applicants will have to register and create on-line CVs to be able to apply. Hard copies of CVs or applications through e-mail will not be accepted. Please ensure that your application contains accurate and complete information.
The deadline for submission of applications is 16 December 2021.
Female candidates and individuals with disabilities are especially encouraged to apply.